Executive Assistant-Global Brand Sponsorships & Experiences
About the position
The Executive Assistant for Global Brand Sponsorships & Experiences at American Express plays a crucial role in supporting two Vice Presidents within the team. This position is responsible for managing calendars, coordinating events, and handling various administrative tasks to ensure the smooth operation of the team. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational and communication skills.
Responsibilities
? Responsible for calendar management on a daily, weekly, and monthly basis with high attention to detail and timeliness.
,
? Manage general follow-ups and generating reminders to effectively meet deadlines and commitments.
,
? Manage organizational internal and/or external events including guest entry/exit, facilitating F&B, handling space rentals, and planning team-wide outings.
,
? Manage IDs, Access, Payroll, monthly expense reports in line with policy.
,
? Manage logistics of meeting administration (in-person, telepresence, and WebEx).
,
? Procure laptops, office supplies, office space, etc. and manage the procurement process including researching and approving invoices.
,
? Time keeping and submission for the team and managing ad-hoc team requests.
,
? Work closely with the other executive assistants on office operations.
,
? Maintain headcount reporting, organizational charts, department Distribution List.
,
? Manage domestic and foreign travel arrangements including air, hotel, dining arrangements, car transfers and meeting agendas, as needed for partner meetings.
,
? Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend.
,
? Communicate effectively with all team members and key internal or external partners of all levels.
,
? Manage office supplies, equipment, and other supply requests.
,
? Coordinate facility, real estate, and office management responsibilities.
,
? Follow up with team on mandatory trainings, as well as other requirements and deadlines.
,
? Assist with special projects and initiatives, as requested.
Requirements
? 3+ years of previous experience as an Executive Assistant to a senior leader.
,
? Familiarity with office management and team administration.
,
? Strong discretion and ability to maintain confidentiality with sensitive information.
,
? Motivated, proactive team player with strong initiative, organizational, administrative, and interpersonal skills.
,
? Strong attention to detail with emphasis on accuracy, quality, timeliness, follow through and sense of urgency in executing tasks.
,
? Excellent time management and organizational skills.
,
? Proven ability to manage multiple priorities and work independently in a fast-paced environment.
,
? Ability to interact effectively and diplomatically with executives and Executive Assistants across the organization and externally.
,
? Excellent verbal and written communication skills (via phone, email, and in-person).
,
? High level of proficiency using MS Office including Word, Excel and PowerPoint.
Nice-to-haves
? Knowledge of AXP policies and office procedures.
Benefits
? Paid parental leave
,
? Health insurance
,
? Dental insurance
,
? Vision insurance
,
? Life insurance
,
? Retirement plan
Similar Remote Jobs
Executive Assistant-Global Brand Sponsorships & Experiences
Posted on: 13-12-2024 17:47
Pharmacy Technician - Remote
Posted on: 13-12-2024 17:47
Project Coordinator (Remote from Anywhere in Colorado)
Posted on: 13-12-2024 17:47
Remote Call Center Agent
Posted on: 13-12-2024 17:47
????WANTED-REMOTE TRAVEL PLANNERS-TRAINING PROVIDED????
Posted on: 13-12-2024 17:47
Search Quality Rater: Flexible WFH Job with Paid Training
Posted on: 13-12-2024 17:47
Seasonal Customer Service Representative (Remote)
Posted on: 13-12-2024 17:47
Medical Records Transcriptionist and Data Entry Specialist
Posted on: 13-12-2024 17:47
??Work From Your Computer Booking Travel??
Posted on: 13-12-2024 17:47
Live Chat Support - Remote / Office
Posted on: 13-12-2024 17:47
Inbound Sales Development Representative (Remote)
Posted on: 24-09-2024 00:00
Delta Live Chat Agent Jobs ? [No Experience Needed]
Posted on: 27-11-2024 06:06
Work from Home Data Entry Jobs for Teens Flexible ? Vacancy Global
Posted on: 19-02-2025 06:29
MST Fully Remote ServiceTitan Service Trade Scheduling CSR
Posted on: 07-12-2024 04:21
Live Chat Support Agent - work remote, no experience needed
Posted on: 26-12-2024 06:12
Inside Sales Representative-100% Remote/Based anywhere in US
Posted on: 27-08-2024 00:00
Web Developer - Remote
Posted on: 24-09-2024 00:00
YouTube Content Moderator (Remote) $25 ? An Hour
Posted on: 27-08-2024 00:00
$25-$35 An Hour | Chat Customer Service Jobs Remote | Entry Level
Posted on: 16-07-2024 18:35
UPS Remote Data Entry Clerk Typing ? Start Today
Posted on: 02-07-2024 01:32